Employment Opportunities

Job Opening: Cross-Team Administrator

Status: Full-time (40 hours per week)

Time Frame: Review begins December 3rd, position open until filled.

Community Involved in Sustaining Agriculture (CISA) is a nonprofit organization that strengthens farms and engages the community to build the local food economy. We run the Be a Local Hero, Buy Locally Grown® marketing campaign, educate the public about buying local, offer training and support for farmers, and support programs to increase access to local food across race, class, and geography in our region.

Our team has a range of skills and life experiences. We work to build a diverse and resilient local food economy with viable farms, fair and just working conditions, strong environmental stewardship, and equitable food access in all of our communities. We are committed to understanding the history and current impacts of racism in the food system and actively work towards equity and justice. We strive to recruit and retain creative, ethical, smart, and innovative people and to cultivate an inclusive and diverse culture.

POSITION DESCRIPTION

The Cross-Team Administrative Coordinator reports to the Deputy Director and is responsible for a wide range of administrative tasks that serve our 15-person hybrid organization and support our local farming community. This support role manages our office technology, supports human resources and staff benefits systems, and provides support to our program team in data management, farmer outreach, and logistics. The Cross-Team Administrative Coordinator fulfills a key role sitting at the nexus of multiple functions of our work. The person in this position will manage their own day-to-day work and collaborate with others across the organization to provide comprehensive support.

Our ideal candidate is an experienced, self-motivated, detail-oriented problem-solver who enjoys helping to set up and maintain an array of systems. The person in this position will provide critical support to the entire CISA team and may often be the first CISA point of contact for the public and farmers. They should have good people skills and an interest in working with a diverse team. Organizational skills are critical to the success of this position.

Position Overview

The Cross-Team Administrative Coordinator provides key administrative support across the organization from office support to important programmatic assistance.

Essential Job Functions

1. Outreach to and coordination of farmers for scheduling radio interviews, membership enrollment, evaluation of services received, updating business listings, special events, etc.
2. Provide human resources support including managing benefit-related information and employee communication on benefits; support benefits enrollment during new hire and open enrollment periods.
3. Provide hiring and on-boarding support, including processing new hire paperwork, new employee workstation set up, and orientation to computer/IT systems.
4. Manage our relationship with our external IT provider; serve as ongoing IT liaison with our external IT provider.
5. Provide logistical support for events for all departments across the organization, including donor events, annual meeting, and board meetings.
6. Provide support with event registration, evaluation, and data entry for our business technical assistance team.
7. Make updates to CISA’s online events page, classifieds page, and other web pages.
8. Process bi-weekly payroll. Ensure proper payment of wages as reported; deduct taxes and benefit payments as required. Provide wage-related reports to finance staff.
9. Manage ordering, invoicing, scheduling, and communication related to office supplies and vendors, periodically reviewing competitiveness of purchase price to ensure best use of resources.
10. Oversee office equipment maintenance (printers, copiers, etc.) and support building maintenance.
11. Maintain CISA’s domain addresses; maintain certifications including “Certificate of Good Standing” and our Trademarks; file taxes and annual reports; and update tax exempt status with vendors.
12. Proofread CISA’s external communications pieces, grant proposals, and other materials.
13. Assist with the preparation of materials for grants, auditor material, and reporting.
14. Assemble and distribute Board reports and coordinate Board meeting logistics.

 Other Duties

Perform other related duties as assigned by the Deputy Director.

Requirements

• Excellent administrative and computer skills; must be proficient in Microsoft Office and conversant in IT.
• Experience with systems management across multiple platforms.
• Ability to proficiently use a wide range of software, including performing basic website maintenance in WordPress.
• Excellent written and verbal communication skills as well as strong interpersonal skills.
• Excellent organizational skills with meticulous attention to detail.
• Human resources experience and/or the ability to learn and keep abreast of best practices and legal requirements for managing payroll and benefits.
• Bachelor’s Degree and three years of experience in office or support roles, or an equivalent combination of education and experience.

Other Skills/Abilities

• Previous database experience preferred, including experience with CRM systems and/or Airtable.
• Familiarity with QuickBooks desired, but not required.
• Familiarity with 501c3 nonprofits a plus.
• Spanish language proficiency a plus.

Hours and compensation: $25.00-$26.50/hour (equivalent to a salary of $52,000- $55,120), depending on experience. This is a full-time, 40 hours/week, non-exempt position.

Health insurance, vision, dental, and long-term disability insurance, 401K matching, sick time, holidays, and vacation are offered. See the full list of benefits here. We are looking to fill a full-time position but may consider part-time applicants. Part-time applicants may be considered for the same pay rate, but employees working fewer than 30 hours are not eligible for health insurance; all other benefits are pro-rated for part-time employees. Access to a car and occasional weekend and evening availability are required.

CISA operates with a hybrid office model; all staff members are in the office at least two days per week, including Tuesdays, and can work up to three days from home. We allow staff flexibility in their regular schedules and understand that flexibility can support a healthy work-life balance. Travel within CISA’s service area (Hampden, Hampshire, and Franklin counties, MA) for outreach and events will be required.

CISA is an equal opportunity employer. CISA will not engage in discrimination against, or harassment of, any person employed or seeking employment with CISA on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran, or other characteristics protected by law. We are committed to promoting a diverse and inclusive environment. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.

To apply, please complete applicant questions and attach your resume via our online application form. CISA no longer requires cover letters and will not review them. Instead, we ask applicants to answer specific questions to allow us to get to know you and your interest in this position. General questions can be sent to office@buylocalfood.org.